Offline Plot Set-Up Session (OPSS)

Offline Plot Set-up Session (OPSS)  
In the past the only way of making changes like these has been when the system is down which of course is not always convenient for a busy taxi office.  Offline Plot Set-up Session or OPSS is a new feature and has been created to allow you to do this without taking the system down.
The street set-up files can even be taken away to be worked on whilst leaving everyone else happily working on the live system!  The OPSS procedure basically entails exporting a street set-up file, modifying the streets and plots as necessary and then re-importing the street set-up file back into Navigator.  However, whilst the OPSS session is underway no changes can be made to plots or places on the live system, i.e. new places can’t be added, edited or deleted.
So what’s the procedure?  Before we launch into the instructions on how to do this, we’re just going to quickly run through the procedure from start to finish…
1. Check there are no unapproved places
2. Log out all clients i.e. turn off Navigator on all workstations
3. Log in to the Navigator Server
4. Start an OPSS session by exporting the Street Set-up file – once this is done the client machines can log back in
5. Copy the street set-up file onto another computer (this might be another workstation in the office or even your computer at home) – you cannot edit the street set-up file on the Server whilst NavSrv is running
6. Make the necessary changes to the plots
7. Copy the file back onto the server  
8. Import the street set-up file and close the OPSS session…easy!


Checking that there are no unapproved places:
First of all you must make sure that there are no unapproved places on the system…
1. Click on the Plots menu and choose Unapproved Places
2. If there are no unapproved places a message will be displayed informing you of this…
An OPS session cannot be started if there are unapproved places in the system.  


3. If a window appears showing a list of unapproved places, you must first deal with these by either approving or rejecting the new or changed places.  
Please refer to Approving Places in this guide for more information on how to do this.


Starting an OPSS session
You must now log into the server but before you do you must temporarily close Navigator on all the workstations.  Don’t worry this won’t be for long!  Once all the workstations are out of Navigator, follow these instructions…
1. On the server, right-mouse click on the NavSrv icon in the System Tray (you’ll find this in the bottom right-hand corner of the screen) and choose Connection Info


2. The Navigator Server window will open…


3. Click on the Session menu and choose Login
4. Enter your username and password and press ENTER or click OK
5. Click on the OPSS menu and choose Start OPSS session
Right-mouse click on the Navigator Server icon and choose Connection Info
Click on the Session menu and choose Login, enter your username and password and click OK


6. A Save As dialog box will appear with a very long default filename already entered in the Filename box and prompting you to save the file in the root directory of the server i.e. C:\.  You can either leave this name as it is or change it to something shorter, e.g. streets.sss, making sure you type the .sss file extension on the end of the filename
7. Press the Save button
8. You can now log out of the server by clicking on the Session menu and choosing Log Out
9. All the workstations can now log back into Navigator


Copy the Street Set-up file onto another computer
You can’t work on the street set-up file on the server whilst NavSrv is running so you’ll have to copy it to another computer either by using your network to move the file or by copying the file onto a floppy disk or CD.  Remember that the street set-up file was copied into the root directory (C:\) and has a .sss file extension.  If you need help doing this please call our support number.   
Click on the OPSS menu and choose Start OPSS Session
Enter the filename remembering to type .sss on the end and press Save
If after you’ve logged in you can’t see the OPSS menu, it means that you don’t have permission to log into the server.  You can grant yourself permission by going into User Preferences and ticking the check box called Allow Server Login.  
What happens if someone tries to edit or add a place whilst an OPSS session is in progress?
If someone tries to add or edit a place whilst an OPSS session is in progress, they will get the following error…


Editing the Street Set-up file
Once the street set-up file has been copied to another computer, you can now open the file and start work.  Locate the file and just double click on it to open.  Please refer to Plot Set-up for instructions on how to move a street from one plot to another, or split a plot into two smaller plots, or add a new plot.   
 

Re-importing the street set-up file
When you’ve finished with the street set-up file, its time to re-import back into Navigator, but first of all you’ve got to get the streets file back onto the server.
 

Copy the Street Set-up file onto the server
Copy the streets file (.sss) back onto the server by copying the file onto a floppy disk or CD.  Remember to copy the street set-up file back into the root directory (C:\).  If you need help doing this please call our support number.   


Log onto the server and import the file
You must now log into the server but before you do you must temporarily close Navigator on all the workstations.  Don’t worry this won’t be for long!  Once all the workstations are out of Navigator, follow these instructions…
1. On the server, right-mouse click on the NavSrv icon in the System Tray (you’ll find this in the bottom right-hand corner of the screen) and choose Connection Info


2. The Navigator Server window will open…
Right-mouse click on the Navigator Server icon and choose Connection Info
3. Click on the Session menu and choose Login


4. Enter your username and password and press ENTER or click OK
5. Click on the OPSS menu and choose Import and finish OPSS session


6.  An open dialog box will appear pointing to the root directory and the streets file should already be entered in the filename box.  If not, locate the file and select it, click Open
7. You can now log out of the server by clicking on the Session menu and choosing Log Out


8. All the workstations can now log back into Navigator
Click on the Session menu and choose Login, enter your username and password and click OK
Click on the OPSS menu and choose Import and finish OPSS session


I can’t see the OPSS menu?
If after you’ve logged in you can’t see the OPSS menu, it means that you don’t have permission to log into the server.  You can grant yourself permission by going into User Preferences and ticking the check box called Allow Server Login.   


Aborting the OPSS session
Aborting the OPSS session will mean that you will loose any of the changes you’ve made to the plots.   
1. On the server, right-mouse click on the NavSrv icon in the System Tray (you’ll find this in the bottom right-hand corner of the screen) and choose Connection Info
2. The Navigator Server window will open…
3. Click on the Session menu and choose Login
4. Enter your username and password and press ENTER or click OK
5. Click on the OPSS menu and choose Abort OPSS session


Right-mouse click on the Navigator Server icon and choose Connection Info
Click on the Session menu and choose Login, enter your username and password and click OK
Click on the OPSS menu and choose Abort OPSS session
6. A message will be displayed asking you to confirm that you wish to abort the session, click Yes
7. Another message will appear asking if you REALLY want to abort the session!  Click Yes to confirm.